In-Camp Emergency Guidelines

EMS and Fire Related Emergencies

  1. Each respective overall command will review and utilize the emergency plans developed for the event in a universal manner without significant differences in reporting emergencies and activating the Fire/EMS system appropriate to level of responder staffing at the time of the emergency.
  2. Each overall command shall inform their respective subordinate units of the event EMS/Fire plans and how to activate the emergency system appropriate to the event.
  3. Each overall command will utilize a universal grid system that will cover the entirety of the event grounds for ease and rapidity of locating the nature of the emergency and directing appropriate resources to that location.
  4. Each overall command may establish a central “working hospital/aid station” attached to headquarters that can render aid.
    1. In the event of a mass casualty situation, Public Safety (Fire/EMS/Police) will be in overall control.  Our certified caregivers will be used where needed to assist.

 

Radio/Communications

  1. In the event of real world emergencies, communications should primarily be managed through radios on a pre-determined frequency. Additionally, cell phone numbers should be exchanged between overall commanders and between the staff counter parts.
  2. Communications on radio will remain consistent to the designation of each frequency/channel with care not to overload the communications. All commands should be prepared to cease all radio communications at the direction of authorities or incident command based on the potential nature of the emergency.
  3. Only those immediately requested or needed to be at the incident command post should do so. Unless specifically requested by the event sponsor or Incident Commander to be in the command post, all reenactors shall remain with their respective commands during the emergency.
  4. The signal of all clear or the mitigation of the emergency shall be given only by the event sponsor with the approval of the overall commanders and only then shall units be relieved from the emergency conditions at the direction of the overall commands.

 

Evacuation Procedures

  1. Each command shall be prepared to provide directives to their respective commands to shelter in place and/or form their units to evacuate to a pre-determined area upon the direction of event sponsors or immediate local authority. The determination of the appropriate level of evacuation or shelter will be consistent with that of the presenting emergency.
  2. Each overall command will provide to their sub-ordinate commands prior to the event the locations of the emergency shelter and safe zones as well as how these are to be implemented.
  3. Each overall command should be prepared to implement more emergent evacuation or shelter in case of rapidly developing emergencies. For example, certain weather related emergencies such as tornado will not provide ample time to form battalions or take rolls, instead the directive of preservation of life shall take primacy.
  4. Each command should always take roll call, at the last note of reveille, tattoo, before and after every march and after every engagement and report to their commands the status of the muster if it deviates from reported morning reports.
  5. In an emergency, spectators should be removed from camp and sent to the main event gate or proper shelter(event sponsor designated spectator rally point)
  6. Regimental, Battalion, and Company Commanders shall not allow subordinates to leave the camp or designated safe area/shelter without express consent of the overall command

 

Security/Provost

  1. Camp Guards should be posted, as this is not only a safety issue, but also an interpretive one
  2. Camp Guards(by each organization):  Fixing of bayonets will be at the discretion of overall commanders. Alerts should be given by voice or bugle/field music so as to provide alert to the emergency and immediately report through the chain of command the nature of the emergency with the appropriate emergency responders notified as per the event emergency plans.
  3. Headquarters should be manned at all times with the ability to contact event sponsors, overall commands, and EMS/Fire services especially when the units are out of camp for battle. This headquarters staff shall monitor the camps and make routine inspection of the camps during battles.
  4. Provost staff shall otherwise make routine inspection of the camps, once obtaining the respective command’s permission, observing for deviations from safety and authenticity protocols as well as unusual occurrences in the camps.
  5. In case of emergencies, Provost Staff shall remain in control of access and egress of individuals from the camp or designated safe area if the command has so evacuated